General Information

Admission/Financial Aid/Tuition and Fees

Admission

Admission to the Undergraduate Degree Programs

Admission to the Associate in Arts Degree Program

The Associate in Arts Degree Program at Mount St. Mary's College is offered on the Doheny Campus. Students may seek a traditional Associate in Arts (A.A.) degree or a specialized A.A. degree in a professional program. All programs are open to women.

The Nursing Program specialization within the Associate Degree program has specific requirements for admission. Please refer to the appropriate section of the catalog for these requirements. In all cases students must be admitted to Mount St. Mary's College prior to admission to any specialized program. A student may be admitted to the associate degree program and begin to take the prerequisites required for this specialization.

Candidates for admission to the Associate Degree Program are evaluated on the basis of their high school coursework and record (or either GED or High School Proficiency Exam), other college coursework and record (for transfers), test scores, academic reference, and the essay. Interviews are strongly recommended for serious candidates. A profile of the academic qualifications of the most recent entering class is available from the Admissions Office. The requirements and procedures are detailed in the next section of this catalog.

Admission to the Baccalaureate Degree Programs

The Bachelor of Arts and the Bachelor of Science degree programs are offered on the Chalon campus. All undergraduate majors are open to women; men may be admitted only to the Music and Nursing programs. Transfer students interested in the nursing program must meet additional requirements for admission to that program. Please see the appropriate section of this catalog for those requirements.

Candidates for admission to the Baccalaureate programs are evaluated on the basis of their high school coursework and record (or either GED or High School Proficiency Exam), other college coursework and record (for transfers), test scores, academic reference, and the essay. Interviews are strongly recommended for serious candidates. A profile of the academic qualifications of the most recent entering class is available from the Admissions Office. The requirements and procedures are detailed in the next section of this catalog.

Undergraduate Admission Procedures

All documents should be sent to the Admissions Office, Mount St. Mary's College, 12001 Chalon Road, Los Angeles, CA 90049.

Freshman Admission Procedures to the Associate or Baccalaureate Degree Programs

Candidates' files for admission will be evaluated when the following documents have been received. Please note: the priority date for freshman admission for the Fall semester is February 15, for Spring admission is November 1.

  1. Applications and all supporting documents should be received in the Admission Office by the priority date. Applicants completing files after the priority date will be considered if space in the class remains. A completed and signed Mount St. Mary's College application form and $40 application fee or fee waiver (from the high school counselor) is required. Information on awards, honors, employment, etc., should be included in the proper places on the application. The application fee is not refundable, nor is it applicable toward tuition.
  2. Official transcripts of high school work should be sent directly to the Admission Office from the high school and any colleges attended. Transcripts should show coursework through the junior year in high school. Senior year grades may be required of some candidates. Transcripts become the property of Mount St. Mary's College and cannot be returned to the applicant or sent to another institution. A final high school transcript showing evidence of graduation is required of enrolling students by July 15th. A student may replace the high school transcript with an official record of the GED or High School Proficiency Exam.
  3. Scores on the Scholastic Aptitude Test (SAT) or American College Test (ACT) are required. These may be sent directly from the testing service or may be included on the official transcript from the high school.
  4. A complete essay of 250 words or more responding to one of the three questions listed in the application for admission is required.
  5. An academic reference from a high school teacher, counselor, principal or school head is required. This may be sent from the reference to the Admission Office on the form provided with the application, or it may be sent on school letterhead.
  6. A personal statement describing a special situation may be included with the application if the statement includes information supporting the applicant that would help the Admission Committee reach a decision.
  7. If using the Common Application, a School Official recommendation will be required for admission.
  8. The record of a personal interview will be included in the application file. Serious candidates are encouraged to schedule an interview with an admission counselor to discuss goals, the high school record, and other matters that will assist the Admission Committee.

Once the documents have been received, the file will be evaluated and a decision made by the Admission Committee. The student will be notified within two weeks of the Committee's decision. Several decisions may be made:

  1. The student is admitted, and if she is applying for financial aid, the Office of Student Financing is notified.
  2. The student applied for admission to the Baccalaureate Program at Chalon and the Committee believes that her record shows the need for further preparation; the student may be admitted under the Alternative Access Program to the Doheny Associate in Arts Degree Program.
  3. The student may be denied and directed to another college to fulfill requirements before reapplying for admission to Mount St. Mary's College.

Admitted students will be required to submit a $100 tuition deposit to hold their places in the entering classes. For students entering the Fall semester, this tuition deposit is due by May 1. For Spring semester, this deposit is due in early January. The tuition deposit is not refundable under any circumstances and will be credited directly to the student's account in the Business Office. Students can also choose to deposit Priority by the March 8th deadline. Priority deposit entitles students to early advisement, housing, registration and priority financial aid consideration (Priority deposit is refundable through May 1st.)

Transfer Admission Procedures to the Associate or Baccalaureate Degree Programs

Candidates' files for admission will be evaluated when the following documents have been received. Please note the following dates:

The transfer admission applicants for the Bachelor of Science degree in Nursing are due by February 1.

The transfer admission applicants to the Associate of Arts degree in Nursing follow the deadlines provided by the program.

The transfer admission applicants to all other Associate and Baccalaureate Degree Programs are due by the March 15 priority date.

Applications and all supporting documents should be received in the Admission Office by the priority date or deadline. Programs with deadlines will adhere to these dates, and applications received after these dates will not be considered. Applicants completing files after the priority date will be considered on a space-available basis.

The documents required for application as a transfer are the following:

  1. A completed and signed Mount St. Mary's College application form and $40 application fee or fee waiver. The application fee is $20 if submitted online. Information on awards, honors, employment, etc., should be included in the proper places on the application. The application fee is not refundable nor is it applicable toward tuition.
  2. Official transcripts of all college work attempted from each college attended. Students who have been academically disqualified from the most recent college or university attended are not eligible for admission to Mount St. Mary's College. Transcripts must be sent directly from the college(s) to the Admission Office at Mount St. Mary's College. Transcripts become the property of Mount St. Mary's College and cannot be returned to the applicant or sent to another institution.
  3. Students who have completed more than 24 units at another college must have a cumulative GPA of 2.4. If the GPA is below 2.4, the student may submit a letter of explanation so that consideration be given for admittance.
  4. Official high school transcripts (or the GED) and official SAT or ACT scores will be required if the student:
    • is applying for admission to the Baccalaureate program and has completed fewer than 24 transferable units at the time of application, or
    • is applying for admission to the Associate program and has completed fewer than 24 transferable units at the time of application.

    Transcripts become the property of Mount St. Mary's College and cannot be returned to the applicant or sent to another institution.

  5. If the student is 25 years or older, the requirement for SAT or ACT scores does not apply. However, the student must furnish proof of high school graduation via an official transcript, the GED, or the High School Proficiency Exam.
  6. A complete essay of 250 words or more responding to one of the three questions listed on the back page of the application for admission is required.
  7. An academic reference from a professor or counselor. This may be sent from the reference to the Admission Office on the form provided with the application, or it may be sent on school letterhead.
  8. A personal statement describing a special situation may be included with the application if the statement includes information supporting the applicant that would help the Admission Committee reach a decision.

Once the documents have been received, the file will be evaluated and a decision made by the Admission Committee. The student will be notified within two weeks of the Committee's decision if applying for a program other than nursing. In those cases, the faculty of the programs will reach a decision based on the special requirements and prerequisites necessary for the program, notifying the students according to the stated timelines. Several decisions may be made:

  1. The student is admitted and, if she is applying for financial aid, the Office of Student Financing is notified.
  2. The student has applied for nursing and is not admitted directly to the program. The student may take prerequisite courses for those programs and reapply for the appropriate term.
  3. The student may be denied and directed to another college to fulfill requirements before reapplying for admission to Mount St. Mary's College.

Admitted students will be required to submit a $100 ($300 for BS Nursing) tuition deposit to hold their places in the entering classes, according to the deadlines included in the letter of admission. The tuition deposit is not refundable under any circumstances and will be credited directly to the student's account in the Business Office.

Admission to the Weekend College

Adults interested in the Weekend College may apply at any time during the year for admission to any one of the trimesters (Summer, Fall, or Spring). Information on application deadlines and starting dates can be obtained from the Weekend College Office.

Applicants to the Weekend College should complete the admission application and submit it to the Weekend College Office with the $30.00 application fee.

Acceptance into the Weekend College is based upon the following:

  • Receipt of a completed admissions application and fee.
  • Receipt and evaluation of transcripts for any previous college courses attempted.
  • An official high school transcript if the applicant has completed fewer than 24 units of transferable college courses.
  • A personal interview.
  • An evaluation of all admission information by the Weekend College Admissions Committee.

In selecting potential candidates for the Weekend College, Mount St. Mary's College is principally interested in those adults who are committed to completing their degree, who have the requisite time-management skills and motivation to function successfully within the unusual weekend format, and who are comfortable with the level of maturity required of the student body at the Weekend College.

International Students Admission Procedures

Students applying for admission who are not permanent residents or U.S. citizens should refer to the freshman or transfer sections for general instructions. In addition to the requirements stated in those sections, the following are required:

  1. Certified original copies of all transcripts must be submitted accompanied by official translations.
  2. English as a Second Language (TOEFL) is required of all applicants for whom English was not the language spoken in the schools they attended. An official score must be sent directly from the testing agency or the school to the Admission Office. Note: the score required for admission to the Associate and Baccalaureate programs is 550 if paper based and 213 if computer based.
  3. A financial statement describing the resources available to the student must accompany the application for admission. Official verification of bank funds must also be submitted along with an English translation.
  4. Students transferring from an ESL program or another US college or university must comply with all immigration regulations necessary for transfer.

If the student is admitted to Mount St. Mary's College, she will be required to submit a US $300 non-refundable tuition deposit by May 1. If the student has coursework on the college level completed in another country, she will also have to submit a $175 fee which will cover the official evaluation of the student's record. A copy of the evaluation will be sent to the student. The I-20 form will be sent to the student upon receipt of the tuition deposit, and it is the student's responsibility to obtain the proper student visa to enter the United States.

Advanced Placement

Students who earn scores of 3, 4, or 5 on Advanced Placement Examinations, or pass the higher level International Baccalaureate Exams with scores of 5, 6, or 7, receive college credits provided they are accepted and enrolled at Mount St. Mary's College.

Credit award for the AP exam is as follows:

  • Students who earn scores of 3 receive 3 units of elective credit.
  • Students who earn scores of 4 or 5 receive credit as currently awarded in the discipline tested.
  • There is no limit placed on the number of AP units awarded to a student.

For students attending the Chalon campus, test results should be sent directly to the Baccalaureate Dean. Students attending the Doheny Campus should send test results to the Dean of the Associate in Arts Program.

Financial Aid

Mount St. Mary's College is committed to making a college education accessible to as many qualified students as possible, regardless of their financial means. Students and their parents are encouraged first to consider all possible resources when planning to meet the expenses of a college education. Through various financial aid programs, the Student Financing Office will help in the best possible way to provide students with the difference between the family contribution and the cost of education.

Mount St. Mary's College administers financial aid in accordance with Federal Government guidelines. These guidelines are based on the principle that students and their parents have the primary responsibility in meeting educational expenses to the extent they are able. Financial aid funds are then used to fill the gap between what the family is expected to contribute (including the student's own earnings) and the annual cost of education.

To apply for Financial Aid, all students must follow the instructions and requirements sent to them by the Admission Office or Office of Student Financing. Financial Aid brochures giving complete application and program information may be obtained by writing to or calling the Office of Student Financing on the Chalon or Doheny campuses.

Types of Financial Aid

Grants and Scholarships

Grants and Scholarships are gift monies that do not require repayment. They are based on financial need and/or academic merit. Grants and scholarships are provided to students from one or more of the following sources: the Federal Government; the State of California; outside organizations; and Mount St. Mary's College. Below is a listing of institutional talent and achievement scholarships.

Alumnae Legacy Grant

Children of alumnae who are registered as full time students at Mount St. Mary's College are eligible to receive an annual grant toward their education. To take advantage of this privilege, contact the Alumnae Relations Office for authorization.

Dean’s Transfer Scholarship

The Dean's Transfer scholarships are merit based and are available to full time transfer students with minimum of 24 transferable units. This award ranges from $4000 to $6000 per year depending on the quality of the course work undertaken.

Music Scholarship

Awards are made to full-time students who are enrolled as Music majors and who demonstrate exceptional talent in music. Award amounts vary and are based on financial need and merit. Contact the chairperson of the Music Department for further details.

First Year Merit Awards

First Year Merit Awards are awarded to incoming full-time freshmen and are based upon academic preparation, as well as, SAT or ACT test results. The award is renewable for up to four years and ranges from $4000 to $12,000 per year.

Intercampus Transfer Scholarship

This award is valued at $1000 and is made to students who begin their academic career on the Doheny Campus and transfer to the Chalon Campus to complete their Baccalaureate degrees. Awards are based on academic achievement. The number of awards are limited. Students transferring must contact the Intercampus Transfer Office.

Tuition Discounts for MSMC Graduate Students

A tuition discount of an amount specified by the College each year (2006-2007 is 35%) may be awarded to those graduate students who fulfill one of the following requirements:

  • Members of religious communities, diocesan priests and deacons in good standing, upon verification from the appropriate religious authority.
  • Laypersons enrolled in graduate programs who are full-time (40 hours per week) employees of a Roman Catholic diocese or parish as listed in the current diocesan directory or in " The Official Catholic Directory" (P.J. Kennedy & Sons, pub.), upon written verification of employment. This employment must be the major source of income for the student.
  • Laypersons who are chaplains in hospitals or prisons and who are full-time employees of a Roman Catholic diocese or a Roman Catholic institution (according to "The Official Catholic Directory"); written verification of employment required.

The student must maintain a 3.0 cumulative grade point average in order to qualify for the waiver.

Workshops and Continuing Education courses are not included in this waiver.

It is the student's responsibility to complete and file a Tuition Discount Application form with the Business Office prior to registration. At each subsequent registration period, the student may verify eligible employment by submitting a copy of the most current paycheck stub to the Business Office.

Scholarships through the Independent Colleges of Southern California

The Independent Colleges of Southern California (ICSC) is a nonprofit organization which provides, through a unified annual appeal, financial contributions from corporations, foundations and other friends to help Southern California's smaller private colleges and universities meet the rising costs of quality higher education.

Loans

Loans are money that must be repaid, usually with interest. The interest rates and terms of the loan vary by program. Some of the loan programs require a separate application in addition to the free application for federal student aid. The Office of Student Financing is unable to replace loan funds with grant funds, but students may replace loan funds with private scholarships received from outside organizations not affiliated with MSMC.

Federal Stafford Loan

All students are eligible to receive Federal Stafford Loans. Need-based Federal Stafford Loans are called "subsidized" because the federal government pays the interest while in school and during deferment periods. Unsubsidized Federal Stafford Loans are not based on financial need, and students are responsible for paying the interest while in school and during deferment periods. A student may have a Federal Stafford Loan partly based on financial need and partly not on need up to the annual maximum. The maximum loan is $2,625 per year for freshmen; $3,500 per year for sophomores; $5,500 per year for juniors and seniors and $8,500 per year for graduate students. Independent students and dependent students whose parents do not qualify for FPLUS loans (see below) may also apply for additional unsubsidized Stafford Loans in the following amounts: $4,000.00 for Freshmen/Sophomores; $5,000.00 for Juniors/Seniors; and $10,000.00 for graduate students. Repayment begins six (6) months after graduating or ceasing to maintain at least half-time enrollment. The interest rate varies depending on when the first loan was borrowed, but does not exceed 8.25%.

Federal Parent Loans for Undergraduate Students (FPLUS)

Federal PLUS Loans are not based on financial need, but must be coordinated with other financial aid where need is established. Federal PLUS loans are available for parents of dependent undergraduate students who are enrolled at least half-time. Parents may borrow up to their student's cost of education. The interest rate is variable, not to exceed 9.00%. Interest and repayment begin within 60 days.

Federal Nursing Loans

There may be federal nursing loans available for the Associate Degree in Nursing program. Contact a student financing counselor, 213-477-2562.

Institutional Loans

Through the generosity of several foundations, Mount St. Mary's College has several institutional loan programs with varying interest rates; interest rates for these loans vary between zero and seven percent. In addition, eligibility requirements vary by program. Contact the Office of Student Financing for more information regarding these loans.

Short-term Loans

One short-term loan is available to full-time, traditional undergraduate students. Please see details below.

Academic Emergency Loan: This loan is available during the first two weeks of each semester to current, full time, traditional undergraduate students holding 12 units or more to assist them with academic expenses.

Students may borrow up to $150 per semester through this loan for academic expenses only (such as books). Applications are available at the Student Affairs Office, Building 7. Applications will be reviewed by a loan officer and a meeting may be required. Applications may take up to 2 business days to be processed.

Student Employment

On-Campus Student Employment

Work study money is earned from employment on campus. Students who qualify receive a paycheck every two weeks for the hours worked and may use the earnings to make tuition payments, pay for books and supplies, or pay for personal expenses.

Both Federal College Work Study and Mount Work Study (institutionally funded) provide excellent opportunities outside the classroom. Students who participate in either program may choose to work in a variety of on-campus sites. These include: the Office of Student Financing, the Admission Office, Campus Ministry, the Library, departmental offices and laboratories. Through "hands on" experiences in these offices, students develop valuable skills which may later translate to professional settings.

Off-Campus Student Employment

The Student Placement Office at Chalon and the Career Center at Doheny have job boards which list a wide variety of off-campus employment opportunities.

Satisfactory Academic Progress Requirements

All financial aid recipients must be regularly admitted students with degree, or in some cases credential or certificate, objectives. While receiving financial aid, students must be advancing toward their educational objectives at a reasonable rate and must maintain a minimum 2.0 grade point average.

Expenses for 2009/2010 Academic Year

All tuition and fees are subject to change without notice.

Tuition, fees and room & board are payable to the Business Office on or before the Financial Clearance Deadline set for each term.

Tuition

Undergraduate

Full-time (With 12-18 units/semester)

Traditional

$27,840.00/year or $13,920.00/semester

Accelerated BSN

$28,200.00/year or $14,100.00/semester

Full-time (In excess of 18 units/semester)

Traditional &

$1160.00/unit

Accelerated BSN

 

Part-time (Less than 12 units/semester)

Traditional

$1160.00/unit

Accelerated BSN

$1175.00/unit

ADN

Associate Degree in Nursing (ADN)

$690.00/unit

Weekend Format Undergraduate

Weekend College — Undergraduate

$575.00/unit

Graduate

Graduate Extension

$35.00/unit

Graduate – Certificate Program

$371.00/unit

Master's Degree Programs

$708.00/unit

Master of Business Administration (MBA)

Includes travel study & all fees which are not refundable

$31,670.00/

academic year

Doctor of Physical Therapy (DPT)

$695.00/unit

ADN to MSN

Pre-requisites & General Studies

$30.00/unit

Bridge Courses

$575.00/unit

Graduate Courses

$708.00/unit

Auditing Courses

(Recorded on Transcript)

A student registered for auditing classes will pay the above fees in the same manner as a student registered for credit.

Tuition & Housing Deposits

Tuition Deposit

Not refundable; applied against Tuition; forfeited after two (2) calendar years.

Undergraduate

$100.00

Accelerated BSN

$400.00

International & Baccalaureate Nursing Transfer

$300.00

(Required of all new incoming Full-time Undergraduate students as stipulated in student's acceptance packet.)

Doctor of Physical Therapy (DPT)

$500.00

Master of Business Administration (MBA)

$300.00

Housing Deposit

Housing Deposit

$100.00

Required of all incoming Full-time Undergraduate students who are requesting on-campus College housing.


Housing Deposit is honored only when the required Tuition Deposit has also been received.

College Services Fee

Per Semester; Not Refundable

Undergraduate (With 7 or more units/ semester)

$430.00

This fee includes the Associated Student Body Fee for full-time students, health services (not health insurance), and expenses inherent to orientation and graduation, among others.

Undergraduate (With 6 or less units/semester)

$110.00

Associate Degree in Nursing (ADN)

 

$220.00

This fee includes health services, among others.

Undergraduate

Weekend College

 

$110.00

Graduate

Master's Degree

$110.00

(Excluding Certificate Students)

This includes all fees plus the cost of travel/study

Doctor of Physical Therapy (DPT)

$430.00

ADN to MSN

$110.00

Nursing Fee

Per Semester; Not Refundable
This Fee includes Background & Testing Fees

Accelerated BSN, Baccalaureate Nursing (Sophomores, Juniors & Seniors) & ADN

$275.00

Course Fees

EDU 33 The Visual and Performing Arts for the Young Child (Lab Fee for Materials)

$20.00/course

Supervised Teaching Courses

EDU 116A, 316A, 164A, 364A, 378A (6-unit)

$150.00/course

EDU 116B, 316B, 364B, 164B, 378B (6-unit)

$150.00/course

EDU 316L, 364L For Master Teacher

$150.00/course

NUR 200 MSN Nursing Lab Fee

$80.00/class

Art Lab Fee

$50.00/class

Enrichment Courses

For 1 unit course

$125.00

For 2 unit course

$200.00

For 3 unit course

$300.00

Applied Music

See Music Department for further information.

Part Time Student

$131.00/unit & Instructor Fee

Full Time Student

Instructor Fee Only

Course Challenge by Examination

Course Challenge Fee

$100.00

(If successfully passed, the cost of the units awarded will be one-half the unit cost of the course as stated in the current MSMC Catalog.)

General Fee

Application for Admission Fees

Undergraduate & ADN

Paper Application

$40.00

On-line Application

$20.00

Weekend College

$40.00

Graduate

Master's

$50.00

DPT

$75.00

Course Drop Fee

Per Transaction
(After published deadline)

$11.00

Graduation Fee

For Graduate, Weekend College & ADN Students

$105.00

Late Registration Fee

For Graduate & Weekend College (After published dates and time of registration)

$105.00

Late Graduation Application Fee

$105.00

Transcript Fee, Per Copy

$11.00

Diploma Fee, Per Duplicate Copy

$26.00

Residence Hall Activities Fee, Per Year

$30.00

Study Abroad Fee, For Study Abroad Students Only

$163.00

Late Clearance Fee

Undergraduate & DPT

$200.00

Graduate, ADN & Weekend College

$100.00

(After published Financial Clearance Deadline)

Returned Check Fee– Per NSF Check

$100.00

Parking Permit

(Including LA City Tax)

Undergraduate, & DPT

$350.00/year

ADN, Graduate & Weekend College Undergraduate

$180.00/year

Parking, Monthly

$60.00/month

Parking, Daily

$5.00/day

Student Health & Accident Insurance

Mount St. Mary's College does not determine student Health and Accident Insurance Premiums. Insurance premiums are based on prevailing insurance market conditions/rates.

All Full-time (9 units or more) Traditional Undergraduate, Accelerated Nursing, D.P.T. and A.D.N. students enrolled at MSMC must carry Student Health and Accident Insurance. The annual insurance premium of $ 1,362.00 effective from 08/20/09 to 08/20/10 will be automatically billed to the student's Statement of Account in the Fall 2009 Semester. Undergraduate Students first enrolling in the Spring Semester will be charged the premium of $ 862.00 effective from 01/02/10 to 08/20/10.

Students who have an existing health and accident insurance plan that is comparable in coverage to the Mount's Student Health Insurance coverage may request a waiver to not participate in the Mount's insurance plan.

A waiver request may be submitted through the following link Health Insurance Waiver (this waiver request must be completed no later than the published Financial Clearance Deadline set for each term).

The automatic billing will be removed from the Statement of Account for all approved waivers. The insurance waiver must be renewed in the Fall of each academic year.

If the waiver request is denied, an appeal can be made. Appeals are reviewed by the Business Office Associates who will respond to the appeal within 10 business days.

Graduate Nursing Students are eligible for the Student Health Insurance, but will not be automatically enrolled. Graduate Nursing Students wishing to enroll may do so by contacting the Business Office and requesting to be enrolled.

International Students are required by law to carry a minimum of $50,000 in Health and Accident Insurance. Proof of adequate insurance must be provided prior to admission.

Dental insurance is optional. Students wishing to enroll in dental insurance can do so by visiting the Wells Fargo Insurance Services Information Site

Room & Board

Residence (Chalon & Doheny)

Per Year

Per Semester

Board and quadruple room

$8,810.00

$4,405.00

Board and triple room

$9,330.00

$4,665.00

Board and small double room

$9,580.00

$4,790.00

Board and large double room

$9,830.00

$4,915.00

Board and single room

$10,400.00

$5,200.00

Board, single room, and half-bath

$10,840.00

$5,420.00

Board, single room with full bath

$11,860.00

$5,930.00

Housing

A Housing Deposit of $100.00 is required to activate the housing application. New students should send the Housing Deposit to the Admission Office. Currently enrolled students should pay the deposit at the Business Office upon notification from the Residence Life Office.

A Housing Deposit may be refunded upon permanent termination of the Residence Living License Agreement subject to deductions for any loss, damage, excessive room cleaning, or failure to meet the deadlines described below:

Residents must be full-time students (12 units or more) for the entire time that they are living in the Residence Halls.

Prior to Fall Occupancy

$100 deposit will be refunded if the Residence Life Office has been notified in writing by May 1st that the student opted not to live in the residence halls for that semester.

$50 will be refunded if the Residence Life Office is notified by May 15th. After May 15th, no deposit will be refunded.

Prior to Spring Occupancy

$100 deposit will be refunded if the Residence Life Office has been notified in writing by November 1st that the student opted not to live in the residence halls for that semester.

After November 1st, no deposits will be refunded. This policy is applicable to students currently in residence and new applicants to residence for the Spring semester.

Housing Termination Forms - These forms are available at the Residence Life Office.

Residence Hall Activities Fee - This non-refundable fee, to be used for hall programming and events, will be charged to all Residents who are housed at Chalon or Doheny.

  1. If housed at any time during the Fall semester, the fee of $30.00 is payable at the beginning of each academic year.
  2. If housed at any time during the Spring semester, the fee is $15.00.

Residence Living License Agreement - Each resident is required to sign this agreement, which begins two (2) days prior to the first day of classes for the Fall semester and extends through the day immediately following the last day of Final exams for the Spring semester.

The Residence Halls are closed for the Winter Break but open during Thanksgiving and Spring Break. The Dining Hall is closed when the Residence Halls are closed, and meals are not provided.

Meal Plans

Residents have three (3) Meal Plan options to choose from including flex funds:

  • Platinum Plan
  • Gold Plan
  • Silver Plan

Flex Funds - Flex funds can be used to purchase additional meals if you desire more than the allotted weekly rate to purchase coffee blends at the Café Bar or to purchase meals for friends and family. Flex funds can be used at both campuses dining rooms.

There will be no refund of any unused Flex funds and funds do not carry over to the next semester.

Commuter Meal Plan - Commuter students can save money and enjoy the convenience of a flexible dining plan by purchasing a Mount St. Mary's Commuter Meal Plan. By purchasing a meal plan, Mount dining dollars are programmed onto your ID card. Only Mount dining dollars offer non-resident students the opportunity to get 10% back when loading their card and save and additional 9.75% (sales tax) at all on-campus dining locations. Mount dollars are not refundable, however, any unspent Mount dollars remain valid in a separate account available to use as long as you are enrolled.

Statement of Account

A Statement of Account (the "Statement") is a summary of expenses (tuition, fees/charges, and room & board), payments, waivers, financial aid credits and tuition deposits. The Statement shows the Net Amount Due to MSMC or a credit balance due to the student (Refunds). A Pending Financial Aid section is also provided in the Statement to assist students in planning their education expenses. The Statement, which is generated for all registered students on a regular basis or at any time upon request, is mailed through (a) the campus mail system for a student-in-residence, and (b) the U.S. Postal system for the commuting student to the designated preferred address. The student is responsible for making payment in accordance with the commitment the student made when completing the Financial Obligation Agreement Form, Payment Form or the Clearance Form.

Financial Obligation

Failure to make payments of tuition, fees, room & board or other amounts due to MSMC, or failure to set-up payment arrangement before the due dates is considered sufficient cause

  1. to bar/prevent the student from registering for classes,
  2. to drop the student from registered classes and housing assignment,
  3. to withhold diploma, scholastic certificate, or official transcript of record, and/or
  4. to suspend the student.

Payment Options

Methods of payment for tuition, fees and room & board to MSMC are as follows:

  1. Payment in Full by mail, by phone or in person at the Business Office no later than the Financial Clearance Deadline as indicated in the Financial Obligation Agreement Form, Payment Form or the Clearance Form. Types of payments are check, cash, money order, and some major credit cards.
  2. Payment Plan is available through Tuition Management Systems (TMS), a partner of MSMC in providing an education expense payment plan. It allows interest-free monthly payments at a varying number of months for a minimal fee. For more information, please call the Business Office.
  3. One-time Payment On-line is available through our TMS website. Students may make a payment by going to www.afford.com.

Financial Clearance

Students must clear their financial obligations with the Business Office prior to registering for classes and receiving services at MSMC.

Financial Clearance means:

  1. Payment in Full is made or letting the Business Office know which Method/s of Payment (via TMS Set-up, Financial Aid Credits, Direct Application of Work Study Earnings and/or Waivers) will be used to settle/clear the student's account no later than the published Financial Clearance Deadline.
  2. Return to the Business Office of the completed Financial Obligation Agreement Form, a Payment Form or Clearance Form and Health Insurance Waiver Form, together with Proof of Insurance (if applicable), among others, for the current academic year, on or before the published deadline whether or not the student has an amount due.
  3. Student, who avails of the TMS Payment Plan, must have remitted to TMS all payments due prior to the start of semester. Throughout the year, the student must maintain current payments status with TMS.

Financial Clearance Deadlines

These are published deadlines established to ensure that the students clear their financial obligations with the Business Office. They are established;

  1. prior to start of the semester, and the dates are contained in the Financial Obligation Agreement Form, Payment Form or Clearance Form; and
  2. prior to end of the semester, and the dates are given to the students via e-mail, messages on the Statement of Account or posted on Business Office bulletin board.

Financial Restrictions

Financial Restrictions or Holds are placed on a student's account when the:

  1. student has not met the financial obligations to MSMC by the published deadline.
  2. student has an amount due at the end of each semester.
  3. student with an amount due is not allowed to register or to make room reservation for the following semester and the grade reports, official transcript and/or diploma will not be released.

Refund Policy

The following formulas will calculate the tuition/room & board refund amount and will credit the Student's Account accordingly. The Refund Table, with specific refund dates, will be published in the student newspaper, distributed to student services departments and posted on the Business Office Website/bulletin board during the academic year. Refunds will be issued ONLY when there is a Negative Amount Due, without Pending Financial Aid, on the Student's Account.

Tuition Refund

Enrollment Period

% of Refund

Withdrawal/drop on or before the last day of the published add/drop date

100%

After add/drop date and through 10% of enrollment period

90%

Between 11% and 25% of enrollment period

50%

Between 26% and 50% of enrollment period

25%

After 50% of enrollment period

0%

Tuition Refund: The last date of attendance indicated on the Withdrawal/Leave of Absence (LOA) Form that is filed with the Registrar's Office will be used to calculate reduction of charges for Tuition.

Room & Board Refund

Room Occupancy Period

% of Refund

Withdrawal/drop on or before first day of class or first day

100%

After first day, through first 10% of occupancy period

90%

Between 11% and 25% of occupancy period

50%

Between 26% and 50 of occupancy period

25%

After 50% of occupancy period

0%

Room & Board Refund: The date on which residents remove all belongings from their residence hall rooms and return the keys is used to calculate reduction of charges for room and board.

Reductions will first be credited against a student's financial aid, if any, before a balance accrues to the student. Refunds will not be made in case of suspension or dismissal.

Tuition for all students becomes an obligation in accordance with the provisions of the reduced charges. When all grants, scholarships or loans do not cover the withdrawal or change of tuition charge, the student will be responsible for the Amount Due.