Location: Doheny Campus (Downtown LA)
Provide management with financial information by performing data entry, account analysis, research, and preparing financial statements. Ensure the accuracy and quality of financial information by monitoring and keeping track of the College’s assets, liabilities, revenues, and expenses.
Duties and Responsibilities:
1. Journal Entry Processing: Prepare general ledger entries by analyzing and reconciling a variety of reports. Prepare support information for entry, proof and post entries into computerized general ledger.
Prepare correcting journal entries and fund transfers requested by Budget Managers and approved by the Controller or Assistant Vice President of Financial Services.
2. Reconciliations and Procedures: Perform research of accounting discrepancies and provide resolution, sometimes individually and sometimes assisting other Accounting personnel.
Perform reconciliation of various general ledger accounts to internally and externally provided statements and reports as assigned by the Controller.
Recommend, develop, document, and implement accounting and reconciliation procedures by analyzing current transactions and processes.
Establish, maintain, and coordinate the implementation of accounting and internal control procedures.
Perform assigned month-end close duties according to the established schedule.
3. Reporting: Handle the distribution of Monthly Departmental Budget to Actual and detail transaction reporting by maintaining distribution lists, and running report processed using the automated accounting systems.
Assist the Controller with the preparation of various reports and analyses related to the College’s annual budget development process by gathering and analyzing information from the systems and other College departments.
Prepare ad hoc reports for various purposes from College executives, directors, managers, and department fiscal personnel using creativity and judgment in selection of appropriate applications based on the needs of report users. Anticipate additional information needs of users and provide supplements where needed.
Use the College’s reporting applications to generate standard and special reports. Keep proficiency and knowledge of the applications’ capabilities updated through continual skills development.
4. Audit Support: Perform review and internal audit procedures, including but not limited to: surprise petty cash audits; procurement card reviews and audits; random testing associated with management’s periodic assessment of controls.
Assist with the annual audits performed by the College’s independent auditors by preparing schedules, analyses, narratives of accounting transactions and processes, as well as, responding to various inquires and information requests.
Lead or assist with the coordination of various other audits that the College may be subjected to over time.
5. Maintain and develop information and documentary databases, and electronic and manual filing systems.
Qualifications and Requirements:
Must have solid knowledge of standard accounting practices. Must possess good knowledge of GAAP accounting principles. Must have solid working knowledge of computers, including business related software applications. Must have solid working knowledge of automated accounting systems.
Analytical, detail-oriented and accurate. Comprehend and handle large quantities of numerical and detailed information. Effectively communicate and work well with other staff and managers.
Data entry skills. 10-key by touch. Strong organization and prioritization, interpersonal, and oral/written communication skills. Advanced Excel skills.
Minimum Associate Degree in Accounting or closely related field is required. A Bachelor Degree in Accounting or closely related field is desirable.
Two to four years of accounting experience. Consideration of Bachelor or higher degree in Accounting will be a consideration in lieu of some experience. Experience in fund accounting is a plus.
Work Location: Doheny Campus (Downtown LA)
Start Date: ASAP
Applications Deadline: Open until filled
Contact Information: firstname.lastname@example.org
Mount St. Mary's College is an equal opportunity employer. The College is thoroughly committed both to providing equal employment opportunities for all job applicants and employees, and to providing a work environment that is free from harassment, discrimination and retaliation.
Applicants must be able to provide proof of eligibility to work in the United States. The College will not assist applicants with any visa matter. A background check will be required.
The College is currently transitioning recruiting mechanisms. All positions posted online are open for applying.