Mount St. Mary's College - Human Resources
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Staff Positions

Director of Special Events - Institutional Advancement

Location: Doheny Camput (Downtown LA)

To develop, implement and manage every aspect of Institutional Advancement (IA)/Development fundraisers
and donor cultivation events to increase visibility of the College and contribute to the immediate and long-term fundraising goals of the Division. Support other departments with events by helping to coordinate, raise funds
and increase awareness in order to build and enhance relationships with current and prospective donors and alumnae, and current students.

Duties and Responsibilities:

1.            Advances planning, managing and production of annual fundraising, cultivation, Regents and capital
               campaign related events.

2.            Researches/identifies event locations; confirmation of event date and venue; creates event theme,
              design and production of printed materials; determines target audience; oversees mail schedule,
              ticket sales and sponsorships; develops and monitors budgets and timelines; works with volunteer
              leadership; and organizes and attend committee meetings.

3.            Collaborates with high level volunteers and staff on events and desired event outcomes.

4.            Conceptualizes and implements event fundraising strategy including researching, identifying, and
               soliciting individual and corporate sponsors, donors, underwriters and in-kind gift supporters to ensure
               successful events. Develops fees and sponsorship packages.

5.            Manages event business operations including project budgets, staffing, social service reports, timelines
               and checklists. Maintains financial records and inventories, including processing bills, reconciling
               budget accounts and reports, and purchasing supplies.

6.            Responsible for event operations management including set-up and tear-down procedures; working with
               food service; creating verbal and written program; determining and scheduling entertainment and
              speakers; oversees graphics, decorations and props, audio/visual, awards, prizes and gifts.

7.            Researches, hires, and supervises vendors for events. Generates, evaluates, and negotiates service
              contracts. Works directly with Campus Events, Facilities, and Food Services when organizing events.

8.            Supports and advises Alumnae Relations, Development, President’s Office, and Da Camera Society with

9.            Works with Public Relations Department to coordinate event communication and publicity.

10.         Plans other events, as needed.

Qualifications and Requirements:

Sufficient working knowledge of fundraising and event coordination principles, strategies, practices, procedures and trends. Sufficient working knowledge of supervisory principles, as appropriate. Strong working knowledge of database systems. Sufficient working knowledge of computers, in general, and the Microsoft Word and Excel software applications.

Ability to organize, prioritize and handle multiple tasks to meet established deadlines. Ability to work effectively with a wide range of constituencies in a diverse community. Effectively set priorities, and analyze and creatively solve problems. Exercise sound judgment and decision making. Detail-oriented, flexible and proactive. Demonstrated follow-through with multiple simultaneous projects and tasks. Keep abreast of updates and changes within the field. Build rapport, and work comfortably and effectively with a wide variety of people from diverse backgrounds. Must be comfortable working with high level volunteers.

Excellent written and oral communication, and organization and prioritization skills. Strong project management, public relations, networking, negotiation, basic mathematics and budgeting skills.

At least three to five years of experience planning and coordinating special events, preferably in a non-profit and/or college environment. At least three to five years of experience working in a development/fundraising Division. Sufficient demonstrated experience managing budgets.

Bachelor’s degree from an accredited college or university.

Work Location:                   Doheny Campus (Downtown LA)

Start Date:                         Immediately

Applications Deadline:      Open until filled

Contact Information:         Email cover letter, salary history and resume to:


Mount St. Mary's College is an equal opportunity employer. The College is thoroughly committed both to providing equal employment opportunities for all job applicants and employees, and to providing a work environment that is free from harassment, discrimination and retaliation.

Applicants must be able to provide proof of eligibility to work in the United States. The College will not assist applicants with any visa matter. A background check will be required.

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