Director of Special Events and Public Programs - Institutional Advancement
Location: Doheny Camput (Downtown LA)
Position Title: Director of Special Events – Institutional Advancement
The Institutional Advancement (IA) Department is seeking an experienced and motivated individual to produce 25 – 30 small and large scale events (10 – 1,500 people) annually to raise funds and visibility for the College. The Director will be a self-starter with attention to detail and the ability to take an event from conception to completion. Events range from intimate dinners for high net worth individuals to public events for students, alumnae, community members and elected officials. All events have multiple goals: to raise funds, awareness and visibility and to build relationships with current and prospective donors and community allies.
Duties and Responsibilities:
- Plan, Manage and produce 25 – 30 annual events for fundraising, cultivation, visibility and relationship building.
- Manage all aspects of event production: research/identify event locations; confirm event date and venue; create event theme; design and production of printed materials; determine target audience; oversee mail schedule ticket sales and sponsorships; develop and monitor budgets and timelines; work with volunteer leadership; and organize and attend committee meetings.
- Collaborate with IA team, various College departments, high level volunteers and staff on events and desired event outcomes.
- Work with Vice President, Asst. Vice President and IA team to conceptualize and implement event fundraising strategy including researching, identifying, and soliciting individual and corporate sponsors, donors, underwriters and in-kind gift supporters to ensure success. Develop sponsorship packages and incentives to generate revenue. Maintain relationships with corporations, foundations and community supporters.
- Manage event business operations including project budgets, staffing, social service reports, timelines and checklists. Maintain financial records and inventories, including processing bills, reconciling budget accounts and reports, and purchasing supplies.
- Responsible for all aspects of event operations management including set-up and tear-down procedures; working with food service; creating verbal and written program; determining and scheduling entertainment and speakers; oversee graphics, decorations and props, audio/visual, awards, prizes and gifts.
- Research, hire, and supervise vendors for events. Generate, evaluate, and negotiate service contracts. Work directly with Campus Events, Facilities, and Food Services when organizing events.
- Serve as lead producer for department events (Alumnae Relations, Development, President’s Office, and Da Camera Society).
- Work with Public Relations Department to coordinate event communication and publicity.
Qualifications and Requirements:
- Ability to work well under pressure and in a deadline driven environment. Focus on strength-based culture to ensure successful events. 7 – 10 years event management experience with continual growth. 3-5 years as supervisor of staff and volunteers. preferably in a non-profit and/or college environment.
- Excellent written, verbal and communication skills. Strong project management, public relations, networking, negotiation, basic budgeting skills.
- Strong working knowledge of Raiser's Edge, PowerPoint, Microsoft Office.
- Ability to organize, prioritize and handle multiple tasks to meet tight deadlines. Ability to work effectively with a wide range of constituencies in a diverse community. Effectively set priorities, and analyze and creatively solve problems. Exercise sound judgment and decision making. Detail-oriented, flexible and proactive. Demonstrated follow-through with multiple simultaneous projects and tasks. Keep abreast of trends, best practices and cultural shifts within the event coordinating field. Build rapport, and work comfortably and effectively with a wide variety of people from diverse backgrounds. Must be comfortable working with high level volunteers.
- Bachelor's degree from an accredited college or university.
Work Location: Doheny Campus (Downtown LA)
Start Date: Immediately
Applications Deadline: Open until filled
Contact Information: Email cover letter, salary history and resume to: firstname.lastname@example.org
Mount St. Mary's College is an equal opportunity employer. The College is thoroughly committed both to providing equal employment opportunities for all job applicants and employees, and to providing a work environment that is free from harassment, discrimination and retaliation.
Applicants must be able to provide proof of eligibility to work in the United States. The College will not assist applicants with any visa matter. A background check will be required.