Human Resources

Oversee the College’s Accounts Payable (A/P) and Payroll departments, and ensure that employee and vendor disbursements are accurate and in accordance with MSMC policies as well as government regulations. Assist the Assistant Vice President – Financial Services (AVP-FS) and Controller with various Accounting related duties, as assigned.

Duties and Responsibilities:

 Accounting – Accounts Payable (40%):

1. Manages one full- time A/P Associate and multiple part-time student employees.
2. Oversees A/P operations, including the development and implementation of goals, policies,
   priorities, and procedures relating to A/P. 
3. Ensures that all invoices are approved and paid in a timely manner, and investigates any late payments.
4. Works closely with AVP-FS to develop comprehensive A/P policies, and is responsible for communicating
   and enforcing A/P policies across all College departments.
5. Identifies and resolves problems and inconsistencies, and suggests appropriate corrective actions.
6. Oversees electronic student refunds (E-refunds) processed through the A/P system.
    

Accounting – Payroll Department (40%): 

1.    Manages one full-time Payroll Associate, one full-time Payroll Coordinator and one part-time student
       employee. 

2.    Ensures that the payroll department accurately processes timecards, contracts and personnel status forms to
       pay faculty, administrators, staff and students.

3.    Evaluates and analyzes existing payroll policies and procedures, and implements changes and/or quality
       control measures leading to best-practice operations.

4.    Ensures that employee and employer contributions to the College’s retirement plan are accurate and
       remitted in a timely manner.

5.    Represents the department by sitting on various committees and attending meetings throughout the campus
       community.

6.    Works closely with and fosters a positive and productive working relationship with the College’s Human
       Resources Department and office of the Provost.

7.    Coordinates, develops and implements training for staff, and evaluate their performance. 

General Accounting (20%): 

1.    Assist the AVP-FS and Controller with special projects and assignments, including the preparation of
       surveys.

2.    Assists Controller during the annual audit.

3.    Assist with the preparation and review of GL Account Reconciliations.

4.    Represents the department by sitting on various committees and attending meetings throughout the campus
       community. 

Qualifications and Requirements:
Solid working knowledge of basic mathematics and algebraic functions. Familiarity with basic accounting principles. Good working knowledge of computers as well as spreadsheet, database and word-processing
software applications. Knowledge of ADP software preferred. Basic supervisory skills.

Ability to calculate and process information quickly and accurately. Effectively organize, prioritize and handle multiple tasks to meet established deadlines. Analytical, detail-oriented and accurate. Work well independently and as part of a team.  Ability to work in close proximity, and with frequent interaction, with supervisor. Strong customer service orientation. Ability to operate various office equipment, such as: copiers, scanners, faxes, and calculators.

Candidates for this position should have at least five years of experience managing accounting employees, and should hold a degree in Accounting or related area.   Experience supervising payroll functions is highly preferred.

Work Location:                   Split between Doheny Campus (Downtown L.A.) and
                                                 Chalon Campus (West Los Angeles).

Start Date:                           Immediately

Applications Deadline:        Open until filled

Contact Information:         Email cover letter, salary history and resume to: Controller@msmc.la.edu