Mount St. Mary's College - Human Resources
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Staff Positions

Administrative Assistant - Provost Office and Baccalaureate Dean's Office

Location: Chalon Campus (Downtown LA)

Will provide administrative/secretarial/clerical support to two departments.

Duties and Responsibilities:

1.         Assist the Assistant Provost in performing various essential general office duties.

2.         Assist the Baccalaureate Dean with office duties, projects and assignments.

 3.         Receive incoming phone calls and route messages, distribute mail and complete copying requests
             for faculty/staff.

4.         Perform word processing, data processing, data entry duties, and maintain an electronic workflow system.

5.         Attend and take minutes at various college meetings.

6.            Assist in maintaining confidential personnel and student files.

7.            Monitor on-going departmental expenses.

8.            Assist in the preparation of grant proposals and related documents.

9.            Supervise Student Workers.

10.         Assist with on-campus conferences/forums.

11.         Assist with event planning, preparation and execution.


Qualifications and Requirements: 
Strong working knowledge of an office environment, policies and procedures, the English language and alpha-numeric filing systems. Solid working knowledge of computers, word processing and data base management software.

Effectively organize, prioritize and handle multiple tasks to meet established deadlines. Analytical, detail-oriented and accurate. Perform difficult office and clerical work with speed and accuracy. Build rapport and effectively communicate with a wide variety of people.

Strong organization and prioritization, customer service, oral/written communication, basic mathematics, budget tracking, interpersonal and public relations skills. Type 65 wpm (on the computer).

One year of secretarial/clerical experience working in an academic or related environment.

High school diploma or equivalent with experience. Associate of Arts or Bachelor’s degree preferred.


Work Location:                   Chalon Campus (WLA)

Start Date:                            Immediately

Applications Deadline:     Open until filled

Contact Information:         Email cover letter, salary history and resume to: lasmith@msmc.la.edu

Mount St. Mary's College is an equal opportunity employer. The College is thoroughly committed both to providing equal employment opportunities for all job applicants and employees, and to providing a work environment that is free from harassment, discrimination and retaliation.

Applicants must be able to provide proof of eligibility to work in the United States. The College will not assist applicants with any visa matter. A background check will be required.

Staff Position Index

Staff Positions Available using our Applicant Tracking System:

The College is currently transitioning recruiting mechanisms. All positions posted online are open for applying.