Mount St. Mary's College - Human Resources
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Staff Positions

Administrative Assistant - Music Department

Location: Chalon Campus (WLA)

Duties and Responsibilities:      

Will provide administrative and clerical support to the Music Department Chair, faculty, and students.

  1. Work with Chairperson in preparing academic program documents, and catalogs.
  2. Create and prepare programs, flyers, tickets for Department concerts, and work with College Press;
    secure venues for Department concerts.
  3. Handle direct Department mass mailings for concerts, workshops, prospective students, and applied
    faculty. Keep mailing lists up to date and accurate.
  4. Perform general office work (eg. typing, scanning/document imaging, answering phones and
    questions, filing).
  5. Maintain and catalog the Music Library.           

Qualifications and Requirements:

Understanding of academic procedures including faculty, students, course offerings, and schedules. Good working knowledge of office policies, procedures, and practices. Intermediate to advanced knowledge of computers and Microsoft Word, Excel, Access and Adobe software applications, as well as working knowledge of other software applications, as needed (eg., PowerPoint). 

Ability to complete office and clerical work with speed and accuracy. Effectively organize, prioritize, and handle multiple tasks to meet established deadlines. Analytical, detail-oriented, and accurate. Flexible and able to interact effectively with a wide variety of people.

Ability to type and transcribe notes with speed and accuracy. Good public relations and negotiation skills.  Strong oral/written communication, interpersonal, and basic mathematic skills.

Some college education preferred. A minimum of 2-3 years of secretarial/clerical experience working in a public relations/school service environment, or an equivalent combination of education and experience. Previous experience working with budgets is desired.

Work Location:                  Chalon Campus

Start Date:                           Immediately                     

Applications Deadline:    Open until filled

Contact Information:        Email cover letter, resume, salary history to:

Mount St. Mary's College is an equal opportunity employer. The College is thoroughly committed both to providing equal employment opportunities for all job applicants and employees, and to providing a work environment that is free from harassment, discrimination and retaliation.

Applicants must be able to provide proof of eligibility to work in the United States. The College will not assist applicants with any visa matter. A background check will be required.

Staff Position Index

Staff Positions Available using our Applicant Tracking System:

The College is currently transitioning recruiting mechanisms. All positions posted online are open for applying.