Mount St. Mary's College - Human Resources
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Human Resources

Staff Positions

Office Assistant - Registrar

Location: Doheny Campus (Downtown LA)

To maintain efficient operation of the Department and integrity of student records. Organize, monitor and maintain
all current and historical student records and files pertaining to pre-registration/registration processes, class list (roster) verification processes and grade roster distribution. Assist with academic classroom scheduling; handle all inventory and replenishing of supplies; respond to inquiries from, and process data received by, the College
community; screen, handle and/or route calls, as appropriate; and receive and distribute mail to the proper staff members or offices.

Duties and Responsibilities:      

1.    Organize, monitor and maintain all current and historical student records and files.

2.    Process forms received from College community.

3.     Assist with the academic classroom scheduling.

4.     Handle all inventory and replenishing of supplies.

5.     Respond to inquiries from the College community.

6.    Screen, handle and/or route calls, as appropriate.

7.    Receive and distribute mail to the proper staff members or offices.

Qualifications and Requirements

Strong working knowledge of the office operations, policies, procedures and standard equipment. Working
knowledge of administrative services and protocol, in an academic setting. Working knowledge of computers
and word processing and database software applications (e.g. MS Word, Excel).

Effectively organize, prioritize and handle multiple tasks to meet established deadlines. Analytical, detail-oriented, accurate and flexible. Ensure the consistent accuracy and timely updating of paper and computer database records. Exercise sound judgment and decision making. Ability to work well with diverse populations. Superior organizational skills. Strong oral and written communication, prioritization, interpersonal, and customer service skills. Accurate data entry skills at a rate of 45wpm or more.

Two or three years of secretarial/clerical experience working in a public relations service environment. 

Bachelor’s Degree Preferred

Work Location:                   Doheny Campus (Downtown LA)                       

Start Date:                            Immediately

Applications Deadline:     Open until filled

Contact Information:         Email cover letter, salary history and resume to:


Mount St. Mary's College is an equal opportunity employer. The College is thoroughly committed both to providing equal employment opportunities for all job applicants and employees, and to providing a work environment that is free from harassment, discrimination and retaliation.

Applicants must be able to provide proof of eligibility to work in the United States. The College will not assist applicants with any visa matter. A background check will be required.

Staff Position Index

Staff Positions Available using our Applicant Tracking System:

The College is currently transitioning recruiting mechanisms. All positions posted online are open for applying.