Mount St. Mary's College - Human Resources
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Staff Positions

Administrative Assistant to the Dean - Nursing

Location: Chalon Campus (West Los Angeles) and Doheny Campus (Downtown Los Angeles)

Will provide administrative and programmatic support to the Dean of Nursing by coordinating both internal office affairs

Duties and Responsibilities:      

1.    Coordinate the Dean’s calendar (e.g., arrange meetings and appointments) with Internal and external
customers, such as college administrators, faculty, students, affiliated agencies. 

2.    Provide support and assistance (e.g., maintain calendars, schedule meetings, prepare for advisory meetings,
Dean and Directors meeting, provide clerical support, pull program information for analysis by the Dean), and
perform research (e.g., online, phone or other methods of research, compile and compare data) on all special
projects and endeavors for the Dean (including affiliated agencies, prospective affiliates and all affairs related
to the Nursing Department).Be familiar with and understand the clinical placement processes for all nursing
programs.

3.    Supervise Dean’s Office student employees.

4.    Produce a wide variety of documents and reports; compose and draft correspondence for the Dean and for
the Nursing Programs (e.g, CCNE accreditation-related activities, BRN Regulatory activities). 

5.    Assist the Dean with preparing and monitoring the Nursing Department budgets.

6.    Manage incoming requests and outgoing directives (both internal and external) for the Dean, serving as
liaison between the Dean and internal/external customers.

7.    Maintain accurate files, and compile and maintain reports for the Nursing Department. 

8.    Arrange travel, conference and meeting attendance, and travel reimbursement. for the Dean.

9.    Participate in ongoing accreditation and compliance preparation. Ensures that office procedures are followed
in all five programs with regards to accreditation and BRN approvals.

10. Maintain databases and coordinate the communication with nursing faculty, staff and students.

11. Coordinate with the Provost office with the recruitment, hiring, orientation, and evaluation of nursing faculty
and directors.

12. Coordinate the Dean’s status review responsibilities.

13. Work with the Dean to ensure compliance with the appropriate program review and evaluation.

Qualifications and Requirements: 

Strong working knowledge of office management and administrative support protocol, standard office procedures and equipment, and modern business English. Working knowledge of an higher education environment preferred. Good working knowledge of basic- to intermediate-level computer skills and word processing, spreadsheet and presentation software applications (i.e. MS Word, Excel, PowerPoint), as well as database software applications.   

Effectively organize, prioritize and handle multiple tasks to meet established deadlines. Effectively track and manage multiple projects and budgets. Effectively plan and coordinate special events (e.g. prepare budget, design invitations, create mailing lists, prepare expense/revenue report, plan menus and entertainment). Analytical, detail-oriented and accurate. Build rapport and communicate/work effectively with a wide variety of people, including faculty, students, staff, accrediting agencies and affiliated agencies. Exercise initiative, discretion with confidential matters, sound judgment and decision making, and work independently on tasks/projects. Analytical, detail-oriented and accurate. Flexible. Strong customer service orientation. Strong organization and prioritization, customer service, oral/written communication, negotiation, phone etiquette, public relations, basic mathematics and bookkeeping,
budget management, interpersonal and sufficient supervisory skills. Minimum typing of 30 wpm.

Three to five years’ experience in an office environment. One to three years’ experience as an Executive Assistant.
Some experience in management or supervisory capacity preferred. Experience in an academic setting preferred.

College degree or equivalent combination of education, training, and experience. 

Work Location:                   Chalon Campus (West Los Angeles) and Doheny Campus (Downtown Los Angeles)

Start Date:                            Immediately

Applications Deadline:     Open until filled

Contact Information:         Email cover letter, salary history and resume to:  dvines@msmc.la.edu

 

Mount St. Mary's College is an equal opportunity employer. The College is thoroughly committed both to providing equal employment opportunities for all job applicants and employees, and to providing a work environment that is free from harassment, discrimination and retaliation.

Applicants must be able to provide proof of eligibility to work in the United States. The College will not assist applicants with any visa matter. A background check will be required.

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