Student Financing
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Guide to Student EmploymentWhat types of Student Employment do we have at MSMC? What types of Student Employment do we have at MSMC? Federal Work-Study Federal Work-Study (FWS) is financial aid awarded to students who demonstrate financial need after completing an application for financial aid. It entitles students to apply for jobs on campus and if hired, they may earn up to the amount of their work-study award. Mount Work-Study Mount Work-Study (MWS) is financial aid awarded to students who show financial need and who according to government regulations are not eligible to receive Federal Work-Study. Mount Work-Study entitles students to the same opportunities as Federal Work-Study. What is the Student Employment Office? The Student Employment Office (SEO) provides part-time on-campus employment opportunities to enrolled work-study students. It is located at the Chalon campus and serves both Chalon and Doheny student employees and supervisors in many ways. Its purpose is to provide part-time on-campus employment opportunities to enrolled work-study students, so that they may receive help in meeting their cost of education and also receive valuable work experience. Whom do I contact for employment questions, problems and concerns? You should contact the Student Employment Coordinator by emailing, calling or visiting her office. Yuliana Garcia email: ygarcia@msmc.la.edu Administration Building Room #120 310-954-4195 Student Financing Office For matters concerning work-study awards such as requesting work-study, increasing/decreasing/canceling work-study award. Payroll Office For time card problems, Authorization Forms, paychecks, information about W-2 Forms, how to complete the W-4 form, and FICA exemptions. Career Center For part-time off-campus jobs, resumes and cover letters, child care and home services (Chalon Career Center), career and major choices, internships, etc. Human Resource For an injury while working on your job. Student Employment Office For other on-campus employment matters not covered above such as employment assistance; students’ records and earnings; adding jobs; terminating jobs; activities of Student Employment, etc. What are the advantages of working On-Campus? Students who work on-campus:
What are the procedures for obtaining an On-Campus job? The procedures for obtaining an on-campus job are explained in the "Information about the Student Employment Program" Brochure. You must apply for financial aid and complete an on-campus employment application and other forms each year you wish to work, even if you are returning to your previous job. Work-study students have Employment Awards. Half of this amount is for the Fall Semester and half is for the Spring Semester. The Fall Award may be earned during the Fall employment period. Fall Awards not earned during the Fall employment period do not transfer to the Spring Semester. The Spring Award is earned during the Spring Employment period. Unused Spring Award lapses at the end of the Spring Semester. Is there a limit to the number of hours per week I may work? The maximum number of hours a student may work per week based on the largest amount of work award ($3000), the minimum rate of pay ($8.25) and the maximum number of weeks (16 each semester) is about 11 hours. If you work fewer hours than you should for one week or more, you may make up hours during other weeks if your supervisor allows you to do so. However, you may never work more than 20 hours per week while school is in session or 40 hours per week during Winter or Spring Break. How is my rate of pay determined? The following table is our Wage Scale. There are three job levels and four yearly rates of pay for each job level. The higher your job level, the higher your rate of pay will be and the lower the number of hours you may work.
Where do I get my time card(s)?After you have completed all necessary work forms correctly the Student Employment Office (Chalon) or the Office of Student Financing (Doheny) will give you the first time card for each of your jobs. The Payroll Office will send all subsequent time cards to your supervisor(s). When and Where do I turn in my card(s)? Time cards must be signed by you and your supervisor, then turned in to the Payroll Office at Chalon preferably the Friday before the due date for students working at Chalon or the Thursday evening before the due date for students working at Doheny. If the Doheny deadline causes a problem, your supervisor may contact the Payroll Office about this. You should turn in a time card for each of your departments after every payroll period regardless of whether you worked. Time cards turned in late will not be processed for that payroll period. If you turn in multiple time cards at one time, you cannot keep an accurate account of your earnings Will I have a time card for each department I work in? Yes. In completing these time cards you should be careful that you:
How should I complete my time card? The time card is a legal document subject to auditing. Please note the following in completing your time card(s):
May I work during Winter and Spring Breaks? Yes, but remember your earnings during the Winter Break will be included in your Fall Semester earnings. Therefore, you should work only if you have not earned all of your Fall award. If you do work during Winter Break, on your Fall Record of Earnings add your earnings during break to your last cumulative earnings. Keep checking that your cumulative earnings are not more than your total work award for Fall. Spring Break is not counted in your 16 weeks of Spring. If you work during Spring break, there are 17 weeks for this semester. Yes. Since federal work-study funds are not used to pay students working on-campus during the summer, the Student Employment Office does not determine the procedure for working on-campus. The Business Office will provide supervisors with budgeted funds and procedures for hiring students during the summer. Paychecks/pay stubs will be distributed every two weeks. You may choose to either receive your paychecks or have an amount equal to your net pay applied to your student account balance. You will receive pay stubs for the second choice. You are to indicate your choice of payment on an Authorization Form provided for you. When may I start working and when should I stop working for the school year? You may start working only after all the required forms in your work packet are completed correctly, checked, approved by someone authorized by the Student Employment Office to do so, you are given a time card and the school year has started. You must stop working on the last day of school. Why might I be involuntarily terminated from my job? You might be terminated from your on-campus job for various reasons. These include, but are not limited to:
What are the consequences for being involuntarily terminated? Depending upon the severity of the circumstances surrounding a student’s termination, the consequences may include but are not limited to:
Once you are hired, you are expected to stay in that job for the entire year. You should attempt to work out any difficulties with your supervisor before requesting a transfer to another position. The Student Employment Office can help you if you are experiencing difficulties with a job. If the problem cannot be resolved, you may transfer to another job only after completing a termination form for the old position and a contract for the new position. What should I do if I will no longer work on-campus? You should formally terminate your job by:
Where may I get a termination form? Termination forms may be picked up in the Student Employment Office (Chalon) or Student Financing Office (Doheny). Students who no longer work in a department MUST complete a termination form for this department. In November and April, supervisors are sent evaluation forms for their student employees. Supervisors are asked to complete these evaluations and discuss them with their student employees. You may write any comments on your evaluation form before you sign it. You will be evaluated on your quality of work, dependability, cooperation, courtesy, decorum, grooming, ability to work well without close supervision, and attendance. Will I be taxed on my earnings? Your earnings are subject to Federal and State Income Taxes and should be included with any other earnings you are reporting. What benefits are and are not available to me? You are FICA exempt during the school year and are eligible for Worker’s Compensation. However, you are not eligible for benefits such as sick leave, holiday pay, vacation, unemployment or retirement. What should I do if I am injured on the job? If you are injured while working for MSMC you are covered under Worker’s Compensation. You should report your injury immediately to your supervisor, then report to Human Resources (Chalon)/Front Desk or Dean’s Office (Doheny). There you will be referred for medical attention if needed and receive forms to be completed. What is the Student Employee of the Year Program? During the Spring Semester supervisors have the opportunity to nominate one of their student employees for Student Employee of the Year (SEOTY). The nomination form asks for description of accomplishments and examples of their nominee’s reliability, quality of work, initiative, disposition/attitude, adaptability and uniqueness of contribution. Two Student Employees of the Year are selected from the nominees – one for Doheny and one for Chalon. Their names are added to their campus perpetual trophy. What is Student Employment Week? The first full week of April is observed as Student Employment Week. It is time to draw awareness of the contributions student employees make for the efficient operation of our campus and to show appreciation to them by words and action. |